If you’re done finding the right photo booth hire for you, then the next step would be booking the company.
Contracts are important because that’s where the conditions are stated so it’s vital to read and re-read the contract before signing it. You should also make sure that the contract includes vital information, such as details about the event, payments, inclusions, and other things that you and the photo booth rental agreed on.
General information about the event should be included, such as the venue, when the event will be held, how long the event will take and when will it start, the expected number of guests, and the latest day when you can make changes. This is to make sure that if ever the photo booth company that you booked is just extorting money from you, you can take legal action. Information about the photo booth rental should also be included, such as the name of the company, contact number, and the one who organized or arranged your arrangement, so that there are no mix ups and confusions on their side.
Another important thing that should also be included would be the pricing and types of payment to be done, or were done upon the agreement. The contract needs to specify if the photo booth hire should be paid per hour, number of maximum photos to be taken, or other kinds of rates like that. It is also needed to be clear whether there should be a down payment, and if you have already paid the down payment. This is to avoid the company possibly extorting money from you. The exact amount paid, the date and the people who paid and received the payment should be written there as well, for both the down payment, and the final payment.
The next thing that should be written in the contract would be the things included in the rental. This is to avoid confusion on the day of the event. Some clients prefer to customize their photo booth hires by doing the backdrops themselves. These kinds of agreements should be included so as to protect the interests of the company, and so that the client is aware in order to prepare for the said back drop. This is also applicable to the props used in the photo booth, and the cameras, film and ink that would be used by the booth. This is to make sure that the photo booth would deliver their services properly, and not just depend on the client to supply them with their equipment. The names of the staff of the photo booth rental that would be manning the photo booth on the day of the event should also be included so as to assure the safety of the event. These kinds of services would be opportunities for outsiders to crash the event, so having the names of the staff would ensure security, especially for corporate events.
Lastly, ownership matters should also be discussed in the contract. Most of the time, the company still owns their photos, so they put their logos and use their templates on the photos they take, and upload it on their social media accounts for advertising. If you don’t want this then you can stipulate with the company and if they agree, it should be included in the contract. There are some photo booth companies, like photoboothhq.com, that give you soft copies of the raw photos they took for the event, and gives you permission to use it as you like. These kinds of agreements should also be written in the contract to protect you.